Dale Dietrich
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How to Sync only Selected Outlook 2010 Contacts with Google Apps Sync

Categories: cloud computinghow-toiPhonemobilesmall office
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Google Apps Sync (see video below) for Outlook is a Godsend!

 

Until recently I was using:

Until Google Apps Sync I had no way of syncing contacts between Outlook and Gmail. When iTunes version 9.1 crapped out and stopped syncing contacts and calendar with my iPhone (this was fixed in iTunes 9.2 by the way) I made the decision to pony up the $50 a year for Google Apps Premier which includes Google Apps Sync.

It was worth every penny. I am rid the sync hodge-podge described above. I now have an end-to end, email, calendar, contact sync solution across my PCs, Google Apps Gmail, my iPhone and my iPad.

The Problem – How to Sync Only Selected Contacts

I only want a relatively few current contacts synced from Outlook to Gmail, my iPhone and iPad – about 250 or so contacts. But, I have accumulated some 800 contacts including historic clients and colleagues from prior law firms, restaurants from when I lived in different cities, old friends I no longer keep in touch with and so on. I don’t want to lose these contacts but I also don’t want them cluttering up my Google Apps Gmail, iPhone or iPad contact lists.

While you can segregate contacts within different contact folders inside the Google Apps Sync account in Outlook, all contacts such segregated contacts continue to sync into the unified Gmail, iPhone and iPad contact lists – regardless of the contact folder structure you set up inside of Outlook.

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How to Sync ‘Work’ and ‘Home’ Email Addresses Between the iPhone and Outlook 2007 – Error Free

Categories: cloud computinghow-toiPhonesoftware
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iPhone to Outlook Contact Sync ExampleWhen adding contacts into each of the iPhone and Outlook 2007, there are built-in, distinct ‘home’, ‘work’/’business’ and ‘mobile’ telephone number fields. Yet, surprisingly, Outlook 2007 does not provide built-in, discreet ‘home’, ‘work’ or ‘other’ email address fields. Yet, the iPhone does!

As a result of this disparity, you can get very odd results when synchronizing your iPhone and Outlook 2007 contacts. Unless you are aware of, and properly handling, how the syncing works, it will seem as if the iPhone randomly categorizes email addresses originating from Outlook 2007 as either ‘home’, ‘work’ or ‘other’.

Happily, as described below, the Outlook and iPhone email fields do sync in a predictable way. With little effort, you can make sure that ‘home’, ‘work’ and ‘other’ email address fields are properly synched between Outlook 2007 and your iPhone.

The Problem

As you can see from the picture below (after the break), when adding new contacts in Outlook 2007, there are no built-in, discreet ‘home’, ‘work’, ‘business’ or ‘other’ email address fields. The only choice you have is the default non-numbered ‘E-mail…’ field, and the ‘E-mail 2’, and ‘E-mail 3’ fields (available from the pull-down menu).

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