As part of my ongoing move to a ‘ paperless’ office, I purchased a Doxie scanner. It’s small, easy to use and does exactly what I need – scan to an app or the cloud.
The key benefit of this scanner is that I can scan into any app that accepts images or documents. Most importantly for me, it scans directly into Evernote. I’m finally able to ‘easily’ get rid of any number of rag-tag pieces of paper that collect with odds and sods of information.
I have a Brother copier, printer, scanner but its too difficult to use. To scan documents on it I have to, place it in the scanner, close the lid, press a whole bunch of buttons, open the archaic Brother ‘Control Center 3’ software, scan in the document (at a glacial speed) where it store the document somewhere on my computer. From there I have to find it, sort it, open it and do something with it.
With the Doxie, on the other hand, I just place the paper in the scanner, press the Doxie button, it scans (faster than the Brother) then it asks where I want to send it (to Evernote, Flicker, Paint.net, Google Apps, most any app on my PC) and then it sends it to where I want it stored/used. It’s so much easier. There is no file where the document/image is stored on my PC unless I want it.
The only issue I have with it is that I still have not found a way to scan directly into OneNote. For now I scan into Paint.net, then copy it over to OneNote.
Bottom Line, it’s fast, easy, and exactly what I need.
When I first purchased my Lenovo ThinkPad Tablet, several years ago, I dabbled with an earlier stand-alone version of Evernote. It presented a never-ending scratch-pad of sorts that I could write on with the tablet’s stylus. It was nice, even useful, but it didn’t supplant OneNote as my primary note-keeping software, until recently.
- It’s free. Free accounts permit up to 40 Megabytes of new notes to be added / synced per month. I haven’t come close to using my monthly capacity in the two months I’ve used it (I have used, perhaps 1/4 of that).
- More than Text Notes: With the free version you can keep text, photo, audio clip and handwritten notes (in my case, written with a stylus on my tablet laptop). You can also import PDF files into notes in the free version.
- Multiplatform Syncing: These notes are continuously synced, accessible and editable across my three primary PCs (Thinkpad tablet, Dell XPS desktop and my iMac) and my iPhone.
- Accessible from the Cloud: I can access and edit these notes through my Evernote account in the cloud.
- Notes Backed Up: By virtue of its syncing across multiple platforms and a copy of all notes residing in the cloud, my notes are continuously backed-up across my systems and off-site.
- Tagging & Search: You can tag notes, structure the tags in a hierarchy (if you like – see the picture of part of my tag hierarchy on the right) and sort them how you chose. Or don’t. Instead, you can rely on its formidable search engine to find your notes. Either way, notes I wrote years ago (imported from OneNote) are as easy to find as notes I wrote yesterday.
- Indexes Text in Images: Surprisingly, Evernote can index text in images. If I take a picture of a bottle of wine, a business card, a plane ticket, or even hand written notes on my tablet, it will scan and index that text. That text then becomes searchable when looking for the note containing the image at a later date.
- Clip From Anywhere: Evernote adds toolbar icons in Firefox and IE that allow you to clip webpage contents, text, columns or images into a note. You can clip entire pages or just a few paragraphs. Additionally, pressing Print-Screen on a PC (Control-Command-C on the iMac ) fires up a screen ‘Clipper’ app that can grab a screen shot of any running app or the entire desktop (or portion thereof). You can cut and paste from any app on an iPhone into the Evernote app.
See this ‘What is Evernote’ page for more details on what it does.