Category — how-to

If the warning above annoys you as much as it does me whenever you open an attachment in Office 2007, here’s how to get rid of it.

The Problem

Microsoft has understandably made security a cornerstone of its recent software releases. Each time you attempt to open a possibly malicious attachment in Outlook 2007, a warning dialogue box like the one above appears. It presents an always-checked, always-grayed-out box that reads: ‘Always ask before opening this type of file’.

Because Word, Excel, PDF and other document types can contain malicious code, you should, as the box warns, only open attachments from trustworthy sources. But, if you have a modern Anti-Virus program such as AVG or Microsoft’s Security Essentials (both of which are free), attachments in your emails should already be checked for malicious code. When this is the case, this warning dialogue box is an unnecessary interruption that becomes increasingly annoying if, like me, you receive emails with attachments many times a day.

The Solution in  Windows 7

Warning: You should only do this if you have anti-virus software installed on your computer that checks for, and quarantines, all emails that contain attachments with malicious code. And, as the warning says, you should never open attachments from anyone that you don’t know and trust! 

OK, you’ve been duly warned. Here’s how to do it:

CONTINUE READING →

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Since purchasing my iPhone back in August 2008, every time I connected my iPhone to my PC (originally Vista, now Windows 7 RC), iTunes would automatially start the Windows ‘Import Pictures and Videos’ wizard (“IPVW”), regardless of whether or not there were any new pictures on my iPhone to import.

Since I connect my iPhone to iTunes every day (to update my podcasts, backup data, install new apps etc.), I had to cancel out of the IPVW every time I connected. This was a daily frustration!

Along the line I had collected up some 30ish pictures in my iPhone’s ‘camera roll’ for the following reasons:

1. Originally, I had not set the ‘delete from iPhone when importing’ option in the IPVW, so those pictures remained on the camera roll even after syncing; and
2. For some good pictures, I just wanted to keep a copy on my iPhone for viewing.

Strangely, there is no way to move  pictures from the iPhone’s ‘camera roll’ to an album in the iPhone’s native Photos app.

Most of the time I want pictures to be copied off my iPhone when I sync. As a result I had set the IPVW’s Import settings (see link in picture above) accordingly. To my mind, the iPhone should only automatically pop-up the IPVW when there are new pictures that a user might want copied over to the PC. That is not how it works.

CONTINUE READING →

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With a few easy steps that take only minutes to complete, iPhone users the world round can get access to some (but not all) of the iPhone Apps that are only available in the U.S.. I’m surprised it took me so long to try this.  I just used it to d0wnload the Lose It! which was previously not available to me in Canada.

[Note: Rogers is somehow still blocking Pandora and Skype even when I removed the SIM  card. Grrr! Here’s a Skype iPhone App workaround for Canadians – I haven’t tried it yet.]

Setup is a breeze. It took me about two minutes. You essentially set up a VPN connection to the U.S. through the HotSpot Shield servers. This, of course, would also be useful for safe surfing at coffee shops and other wifi locations.

Once you have set up your account, configured and activated the VPN (see instructions below), navigate to the App Store on your iPhone. Search for the app you want and (if its there) download it. It’s that simple.

Survives Desktop Sync

I was concerned that if I downloaded apps this way, they would be wiped out after I synced my iPhone with iTunes to my desktop. Not so. The sync went fine and the apps remained on the iPhone.

No Need to Keep VPN Turned On

You only need to activate the VPN to download the app. Once downloaded, you can use the app with the VPN shut off.

CONTINUE READING →

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Windows has not provided .iso file burning functionality before. Rather than use a specialized tool, I have, until now, used my iMac to burn iso files. This morning I discovered that with a couple clicks of the mouse, Windows 7 users can now burn .iso files. 

Here’s how:

• In Windows Explorer double click the .iso file you wish to burn
• Windows 7 opens the following dialogue

• Choose the DVD burner you wish to use (in my case Drive F:)
• Select whether or not you wish to verify the disk after burning
• Click the ‘Burn’ button and you are off:

That’s it. I’m surprised it took Redmond this long to finally include this functionality.

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To me, and I suspect to many Windows users, it would be intuitive for Windows to bring whatever window the mouse is currently hovering over into focus without the need to click on that window.

It turns out that Windows 7 now makes this possible. I stumbled upon this tip when writing my ‘How to Shut Off Windows 7 Aero Snap – Stop it from Auto Arranging Windows’ post.

There are two additional reasons why I want Windows 7 to activate (bring focus to an ‘out of focus’ window) by hovering the mouse over it:

1. Symbiotic With Single-Click Item Activation

For the better part of a year I have been using the ‘single-click to open’ option in Windows Vista and Windows 7 (The option has been around since Windows 95). The idea behind this one-click option is to make the Windows use experience similar to the web-browsing experience. Instead of double clicking icons and options to open/access/activate them in Windows, you need only click icons, items etc. once.

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Window’s 7 new Aero Snap feature is, no doubt, a useful feature for those with just one monitor. In my case, where I use multiple monitors, it is a major pain. Windows 7 frequently auto-adjusts windows across multiple monitors when I have no desire for this to happen.

In the picture above, my Firefox window was originally open in just the lower, central, window. I was dragging the lower right corner with my mouse (see yellow arrow) to adjust the window when, suddenly, it popped up across three monitors (see four red arrows above). Yikes!

Windows 7 does this because it thinks that if you drag an edge of a window to the edge of a screen (any screen) you want the widow stretched across the full screen (or in my case, multiple screens). Nobody would want the result produced above.

Before disabling Aero Snap this happened to me several times a day. It doesn’t any longer. To disable Aero Snap, follow these steps:

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Have you ever wanted to share a blog post, website, video, music or news story in Facebook?

There are two ways to do this, by using either: (i) the ‘Share on Facebook’ bookmarklet’ (depicted in the image above); or (ii)  the attach ‘Links’ method.  Either way, your friends will see what you share in their Facebook feeds. Shared music and videos will be directly playable by them from within the feed.

Using the ‘Share on Facebook’ Bookmarklet

This is the easiest way. Get the the ‘Share on Facebook’ bookmarklet here. You’ll be taken to this page:

Follow the instructions. Grab (point and hold-click on) the ‘Share on Facebook’ bookmarklet icon on that page, then drag and drop it onto your browser’s bookmarks bar.

Later, when you are on a website, YouTube page, whatever, that you want to share:

• click on the ‘Share on Facebook’ bookmarklet. A page like this will pop up:

CONTINUE READING →

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While listening to audio-only podcasts, iPhone users can press the ‘Sleep/Wake’ button to turn off the display, yet still continue listening to the podcast. iPhone users can also click the iPhone’s ‘Start’ button when listening to audio podcasts, use other iPhone apps, and continue listening to the podcast uninterrupted.

Not so with video podcasts. Clicking the ‘Sleep/Wake’ button, or clicking the iPhone’s start button shuts video podcasts off. The inability to just listen to video podcasts has been one of my primary complaints with the iPhone’s iPod functionality. See my other major complaints here and here.

Why Would Anyone Want to Just Listen to a Video Podcast?

All video podcasts are not created equal. Some video podcasts such as CO-OP, demand that the user ‘watch’ them to get the most out of them. Other podcasts , such as the ‘Cranky Geeks’, Geek Brief TV and Diggnation can usually be enjoyed without ever looking at the screen.

There are several reasons why one might wish to consume a video podcast with the visual element shut off:

• While Using other IPhone Apps: Since I can, and often do, use other iPhone/iTouch apps while listening to audio podcasts, I sometimes just want/need to just listen to video podcasts while using other apps. Why not?
• Increased battery life: Video playback consumes an enormous amount of battery charge. If you don’t need to watch the video to enjoy it, why waste the battery?
• Putting iPhone in Pocket: I often put my iPhone in my pocket while listening to podcasts. When the iPhone screen cannot be shut off, this becomes a bit clumsy. The act of putting it in my pocket (or taking it out) often results in unwanted screen clicks that can shut the podcast off, fast forward it, pause it etc.
• While Driving: Who needs the video on while driving?

Bottom Line: Hardly a day has gone by since I purchased my iPhone last August, when I didn’t wish I could turn off the screen and still listen to my video podcasts.

Turns out that there has been a way to do this all along. It took me 8 months before I stumbled upon this trick.

CONTINUE READING →

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I completed an in-place Windows 7 Release Candidate (build 7100) upgrade from the original beta build 7000. The upgrade took approximately 1.5 hours and went smoothly. The upgrade went faster than my original upgrade from Vista to Win7 Beta. See my ‘Windows 7 Release Candidate First Impressions and Observations’ post for post-upgrade details).

[May 5, 2009 Update: Download the Windows 7 release Candidate here. It will be available here until July. They are not limiting the number of downloads this time. The release candidate will function until March 1, 2010 after which it will nag you several times a day to purchase the RTM version. It will cease functioning on June 1, 2010. Until then, party!]

The instructions for how to do an in-place upgrade are set out below. I edited them  to make them easier to follow from the instructions provided by Paul Thurrott on his SuperSite for Windows blog  here. See similar instructions here (scroll down to the ‘How-To’ section).

Despite Thurrott’s ivory-tower purity of not recommending users do in-place upgrades, I went ahead anyway. At worst, I could have rolled back to my prior Windows 7 beta image. Doing a fresh install is obviously the best practice. But anyone that takes even a cursory look at my ‘The Windows Apps I Use and How I Configure Them’ post can understand why I was loathe to do yet another clean install for just a release candidate. That said, I probably will do a clean install when the RTM version comes out this summer.

In the mean time, here are the instructions for how to do an in-place upgrade:

CONTINUE READING →

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In mid February 2009, shortly after installing Windows 7 Beta on my primary PC, I made the huge mistake of running an automated ‘Registry Cleaner’ program. Suffice it to say, it destroyed my system.

Because, my data is backed up on a nightly basis, I lost no data. But I did lose years (stretching back to my first Vista x64 install in January of 2007) of application installations and tweaks. Two months later I have finally (mostly) completed the long and laborious chore of re-installing and tweaking the many dozens of applications I use every day.

To ensure that I NEVER experience this special kind of hell again I decided to create an image of my primary system C:\ drive. I looked at various commercial system image/ghosting programs but decided that the system image feature built into Windows 7 was sufficient for my needs.

Highlights:

• The process took about 30 minutes for a 100 Gig C:\ drive.
• I was able to use Windows 7 and all my apps as normal during the entire time the image was being created.
• Compression was terrific. It compressed my 100 GB system to a 45 GB image backup.

Below is a simple step-by-step description of how to use it. The process is simple:

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While Firefox is my mainstay browser, I pretty much use all current browsers from time to time both to test my various websites for compatibility and to keep current with what’s new in the browser wars.

I recently installed the Safari 4 beta. In earlier versions of Safari, there was always an option to import bookmarks from IE or Firefox during the installation process. Not-so with the Safari 4 beta install.

Note: I purposely uninstalled Safari 3 before installing Safari 4. My hope was to get a fresh import of my most current Firefox bookmarks in the process. That didn’t work.

I use xmarks (formerly foxmarks)  to synchronize my bookmarks between computers. While there is an xmarks beta client for use on the Mac, so far there is none for the PC.

Here’s the easiest way I could find to import Firefox bookmarks into the Safari 4 beta:

In Firefox:

• Click on Bookmarks
• Click on ‘Organize Bookmarks’ (Ctrl-Shift-B)
• Click on ‘Export HTML…’ under the ‘Import and Backup’ pull-down menu

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Taking a queue, once again, from Dave over at ZNF, I added the new Twitter Widget to the Daleisphere (currently below my Disqus comment box) and my other Wordpress sites.

Previously I had used Twitter Widget Pro and Twitter for WordPress for this purpose with mixed results.

The most important benefit of changing to this widget is that it works! The other widgets yielded spotty results with too many fail whales.

The other obvious benefit is that it allows me to embed many more tweets in my sidebar than the others did – through a scrollable interface.

Downsides:

Performance: Occasionally it doesn’t work. The result, a  black fail whale rectangle with nothing in it. While annoying, so far the black rectangle appears less often than the fail whales I experienced with the other Twitter widgets. Also, sometimes the black box turns into the proper widget if you give it long enough. Odd.

Flash: On the downside the widget requires Flash. As a result, it does not work with the iPhone. Note: There is an html version of the widget available – though it’s not as nice or useful.

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With Google Apps’ Gmail you can set up personalized email addresses for yourself, up to 50 members of your family or 50 employees in your business, using an Internet domain you own and control – for free! Your email address will no longer be chained to your ISP or your web-based email provider such as Hotmail, Yahoo! or Gmail.

I have been using Google Apps to host my personal and professional ‘@daledietrich.com’ email (pictured above) for about a year now. In this post I provide detailed, step-by-step instructions on how to do this.

While Google Apps’ Gmail is completely free, to use it you must register your own domain. If you haven’t yet, you can register a domain with a Domain Host (‘DH’). I use GoDaddy. As of the date I write this, GoDaddy charges $9.99 U.S. ($9.99 on sale) for a one year registration of  a DOT COM domain ($6.99 to transfer in an existing .com domain) and $10.69 for annual renewals.

Screenshots below were taken when I set up my ‘daleipshere.com’ domain to use Google Apps Gmail using GoDaddy.com as my DH.

Why Google Apps for Email?

A. Email Hosting for Any Domain – for Free: I used to pay $65 a year to have my @daledietrich.com email hosted by Elehost (a terrific ISP by the way). Now my @daledietrich.com, @daleisphere.com and @wishhh.com email is hosted on Google Apps for free!

B. Freedom from ISP Domains: Most personal email accounts use the ISPs domain – eg: yourname@comcast.com, yourname@rogers.com. This artificially locks users into a given ISP. If you wish to change your ISP you may be reluctant to do so because you’ll have to change your email address. If a move results in a change of ISP, you’ll have the additional hassle of changing your email address. But, when you set up a Google Apps Gmail account with your own custom domain, email accounts you set up for your family or business can be used forever – regardless of your ISP.

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While I am not against providing feedback to Microsoft on their Windows 7 beta, I have constantly clicked on the ‘send feedback’ link on the top right of every window by accident.

To remove it:

• Run Regedit (Start button – type ‘regedit’)
• Navigate to:

       HKEY_CURRENT_USER\Control Panel\Desktop

• Change the ‘FeedbackToolEnabled’ key to 0 (it is set at 3 by default)
• Reboot

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If you want to play those AAC songs you purchased in iTunes on another media player that doesn’t support AAC or if you need an MP3 version of an AAC song for other uses, such as with Animoto, fear not, its easy to convert an AAC song in iTunes to MP3 format.

Here’s how to do this on a PC:

• open iTunes
• click on the ‘Edit’ menu
• click ‘Preferences’
• click the ‘General’ tab
• click the ‘Import Settings’ button
• click ‘MP3 Encoder’ on the ‘Import Using’ pull-down menu
• Select the desired quality level on the ‘Setting’ pull-down menu

 
I suggest using the highest possible ‘Higher Quality (192 kbps)’ option. This will take more time but encodes the best quality MP3.

• click ‘OK’ twice to close both dialogue boxes
• select the AAC track you want to convert in the iTunes window
  (you can click and convert more than one at a time if you wish)
• right-click on it;
• choose "Create MP3 version" from the popup menu.

CONTINUE READING →

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Google’s acquired Feedburner back in June of 2007. Feedburner has since been integrated into the Google Adsense platform. Bloggers can now place adsense units into their RSS feeds. In order to take advantage of of this service I needed to migrate my three Feedburner feeds into the new Google adsense feeds system.

According to this Google/Feedburner FAQ, February 28, 2009 is the deadline to migrate feeds. After that users will no longer be able to access their Feedburner accounts.

The migration process is simple for regular Feedburner users.

I use the MyBrand service – see my earlier ‘Google Turned Feedburner into ‘Free’burner Without My Knowledge’ post.   A few more steps are required to migrate MyBrand feeds.

General Migration Steps

You can initiate the migration process from inside of Google Adsense or Feedburner. I initiated the transfer from within Adsense.

Note: You’ll need to set up an adsense account before you initiate the migration.

• Click on this link to begin: ‘Move feeds to your Google Account’.
• Enter your Feedburner credentials into the following dialogue box:

  

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The primary reason I switched from Intense Debate to Disqus, is Disqus’s integration with Facebook Connect. Below I describe why this is important. I then provide a step-by-step ‘how-to’ guide on how to integrate Facebook Connect with Disqus.

[This Post was Updated on April 18, 2009 to reflect the changes made to the setup process, both on Disqus and the Facebook developer pages.]

1. Why Facebook Connect is a Big Deal

Discussion via comments draws users back for repeated visits to their site while engaging them in conversation with the blogger and other commenters. Bloggers want traffic to drive more ad sales and, frankly, they want more people reading their content. Otherwise, what’s the point?

Users are understandably reluctant to leave comments on blogs. Most bloggers, including myself, require users to leave a name, email address and an optional URL. The reason for this, at least in my case, is to weed out spam commenters and to develop a sense of community among commenters. Requiring such information has the unfortunate side effect of dissuading most readers from commenting because they don’t want:

1. the ‘sign up’ hassle just to leave a comment; and
2. to provide personally identifying information.

Facebook Connect solves these two problems and provides other terrific benefits.

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Earlier this month I described How to install Intense Debate in Wordpress 2.7 blogs. In my ‘Why I switched from IntenseDebate to Disqus’ post [coming soon] I describe why I made the switch.

The Disqus installation instructions are out of date (written for pre WP 2.7 blogs) and surprisingly difficult to follow.

Happily, both Disqus and IntenseDebate mirror/sync comments within a blog’s databases (though there are still problems with threaded comments not retaining structure – see part 6 below). This makes it possible to switch back and forth between the two at will.

Below I provide a step-by-step guide for integrating Disqus within a Wordpress 2.7 blog. I first make some preparatory recommendations. Then I describe the steps needed to set up with Disqus, download and install the Disqus WP plugin, how to import your historical comments into Disqus and, finally, how to reclaim straggler comments.

CONTINUE READING →

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On Sunday January 11, 2009, I upgraded my 64 bit Windows Vista  production PC to the 64 bit Windows 7 Beta (‘’W7B’) (available here until Jan 24 February 10, 2009).

The installation was straight forward. It took about two hours to complete on my system (I understand clean installs can be done in about 20 minutes). After answering a few questions, the upgrade took care of itself.

[Update: On Sunday January 18, installed W7B on my Lenovo x41 Tablet in dual-boot mode. So far so good. I hope to write a separate post about my tablet experiences with it soon.']

Below I describe the problems, bugs, likes, dislikes and other observations I’ve made after constantly using the beta in a production environment for five days.

1. Upgrade Problems, Issues, Bugs

The upgrade went smoothly for the most part. But, I did experience the following problems, issues and bugs:

• Windows Desktop Gadgets Do Not Work When UAC is Shut Off: This bug took me several days to isolate. As you’ll read below, I shut off UAC because, among other reasons, Woopra wouldn’t start automatically with it turned on. Isolation was tricky because when you first turn off UAC, the gadgets don’t immediately disappear. But they will be gone after your next reboot. In my case the next reboot came after I installed a sound card driver (see below). For days I though my sound card driver was knocking out my gadgets … until I found this article explaining the bug. Suffice it to say, in Windows 7 Beta, if you turn off UAC, your gadgets will disappear. For now I’ve set UAC on the lowest settings to keep my gadgets going. This means Woopra won’t auto-start any more (see below) and I have to manually bypass the UAC warnings each time I manually start it up.
• Multi-monitor & Screen Resolution Setup Issue: I have four monitors connected to my Dell XPS rig. Both: (i) the relative positioning settings (ie: where monitors sit next to each other); and (ii) the screen resolution settings s (ie: 1900 x 1200);  used in Vista were futzed up after the upgrade. Plus, the procedure used to adjust the relative monitor positioning has changed in W7B. It took me some time to figure that out. To adjust each of these settings in W7B, right click on the desktop and select ‘Screen Resolution’  (click image for larger view). From there you can position your monitors and set the screen resolutions back to where they should be. 

CONTINUE READING →

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Since joining Twitter a few months back, I have wanted to understand how it overlapped/interacted with the web-content aggregator friendfeed. I looked at friendfeed at least two or three times and never quite ‘got it’ – until today.

Robert Scoble was a guest on the recent episode 81 of net@night. This guy is quite the friendfeed evangelist (Arrington suggests he’s addicted to it). So much so that the net@nite discussion made me want to take another look. Leo mentioned that Scoble had done a ‘how to’ type video on friendfeed. A quick Google search lead me to this very informative 26 minute video: ‘Robert Scoble: 20 Things About Friendfeed”:

CONTINUE READING →

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Since listening to this net@night podcast back in May 2008, where Amber and Leo interviewed Daniel Ha, the founder of the Disqus, I have been interested in implementing this kind of a community-oriented, commenting/discussion system on my blogs.

Early on, I had compared the feature set of Disqus and its competitor, IntenseDebate (“ID”), and Disqus’s feature set and looks won. Concerns surrounding the ability to import, export, sync and otherwise control my comments, held me back. I was not going to join any system where I lost ownership/control of my users’ comments.

In the interim, both Disqus and ID have added dynamic comment importing, exporting and synchronization features. I became comfortable that I would not be locked into any commenting system if/when I chose to leave. Scot Jangro’s December 30, 2008 post, ‘Comment System Review Redux’, compared the the two systems afresh and gave me substantial comfort that ID’s feature set had evolved to near parity with Disqus (see other comparisons: inquisitr.com | Mashable).

But the clincher came on Sept 23, 2008 when Automattic, the owner of Wordpress, purchased IntenseDebate. (See: Matt Mullenweg’s comment – IntenseDebate’s comment – Disqus’s comment). I expect Automattic to integrate IntenseDebate’s community comment / discussion system into the Wordpress core at some point. So, as a Wordpress user, it seemed a no brainer to go with IntenseDebate.

[January 23, 2009 Update: Despite what I wrote above, I ultimately switched to Disqus not long after implementing Intense Debate. In my ‘Why I switched from IntenseDebate to Disqus’ post [coming soon] I describe why I made the switch.]

IntenseDebate’s WordPress Plugin features are discussed here.  The newest Wordpress Plugin (v 2.0.18) has been completely overhauled, making the installation and comment import/export/sync process much easier than it was.

Below I describe why I installed ID. I then walk you, step-by-step, through the IntenseDebate installation process in Wordpress 2.7.

CONTINUE READING →

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Is the size of your iTunes music library starting to overwhelm your C: drive? Do you want to make your iTunes music library available to more than one PC over a network?

This post is about how to move all the files in your iTunes Music Library (including music, podcasts, videos, TV shows and audio books) from your PC’s drive to a network drive (or another drive on the same PC) while retaining both: (i) the integrity of the underlying file names and organization structures; and (ii) playlists, play counts, ratings etc.

This post is for the gear-head types like myself. Those that have spent time ‘under the hood’ organizing their music the way they want – naming the underlying files with names of their choice, organizing the files into directories of their choice, etc.

If you are like most people and let iTunes do its own thing (ie: let iTunes handle file naming and organization), this post is not for you. There are much easier ways to move your files if you let iTunes do this it’s way. See, for example, here, here and here.

Background

First PMP – The Creative Nomad: My first portable music player was a 32 Meg (yes, Meg, not Gig) Creative Nomad. I organized my music at that time with Windows Media player (‘WMP’).

Dale’s Early Music Organization: Over the years, I spent an enormous amount of time and energy ripping songs from my DVDs, keeping my underlying music library file names, file organization/directory structures and meta data pristine. All the files were contained under my C:\Files\MP3 hierarchy, making it very easy to back up my media from time to time by simply backing up that directory.

CONTINUE READING →

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For weeks now I have had a persistent problem with my wishhh.com service. It was taking an inordinate amount of time to connect to the service (sometimes as much as 2 minutes or more). After ruling out every possible issue, I decided to upgrade my Apache server to the latest release (version 2.2.10). I’m delighted that the upgrade solved my problem.

I had installed Apache server three years also and made only a few changes to its configuration files since. Being a bit rusty, I searched for an online ‘how-to’ upgrade guide. The only guide I found was Evaria.com’s upgrade tutorial here. It was helpful but a little bit for my tastes. I followed that tutorial and took notes along the way. This post fleshes out the details a bit further.

Note: This post describes my upgrade from Apache version 2.0.54 to the latest version 2.2.10 (as of December 1, 2008). If you are upgrading from a different version, you’ll need to make adjustments to the instructions below to reflect your specific circumstance. If needed, you can view my server specs at the end of this post for.

Before you Begin

• Gather Your Info: Information on the latest version of Apache HTTP Server can be found  here. 
• Download the Package: Before de-installing your current version, be sure have the latest version at the ready. You can download it from one of the mirror sites linked into here.  I downloaded this ‘Win32 Binary without crypto (no mod_ssl)’ .msi installation file was: 

        apache_2.2.10-win32-x86-no_ssl.msi
  

• Upgrade Info: Basic upgrade information can be found here. Unfortunately, I could not find step-by-step upgrade instructions on the apache.org site -  hence this post.

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When adding contacts into each of the iPhone and Outlook 2007, there are built-in, distinct ‘home’, ‘work’/’business’ and ‘mobile’ telephone number fields. Yet, surprisingly, Outlook 2007 does not provide built-in, discreet ‘home’, ‘work’ or ‘other’ email address fields. Yet, the iPhone does!

As a result of this disparity, you can get very odd results when synchronizing your iPhone and Outlook 2007 contacts. Unless you are aware of, and properly handling, how the syncing works, it will seem as if the iPhone randomly categorizes email addresses originating from Outlook 2007 as either ‘home’, ‘work’ or ‘other’.

Happily, as described below, the Outlook and iPhone email fields do sync in a predictable way. With little effort, you can make sure that ‘home’, ‘work’ and ‘other’ email address fields are properly synched between Outlook 2007 and your iPhone.

The Problem

As you can see from the picture below (after the break), when adding new contacts in Outlook 2007, there are no built-in, discreet ‘home’, ‘work’, ‘business’ or ‘other’ email address fields. The only choice you have is the default non-numbered ‘E-mail…’ field, and the ‘E-mail 2’, and ‘E-mail 3’ fields (available from the pull-down menu).

CONTINUE READING →

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I’m writing this in the event there are avid iPod/iTunes podcast users that, like me, didn’t know they can set iTunes to auto-delete podcasts after they have finished with them.

I listen to/watch anywhere from 2 to 10 podcasts every day. For years it has been a pet peeve of mine that I had to use iTunes to manually delete podcasts that I have listened to/watched in order to delete them from the iPod. I couldn’t understand why Apple didn’t provide an option on the iPod to delete podcasts I was finished with.

Turns out that unbeknownst to me, auto-podcast-delete functionality has been there for quite some time – just not how I expected. iTunes has had a function to do exactly what I wanted it to do – auto delete podcasts when finished – since version 4.9.

Note: These instructions are for Windows users. The process may be different on Apple PCs.

[March 17, 2009 Update: The iTunes software has changed since I originally wrote this post. Previously, podcast settings were set ‘across the board’ in the Podcasts tab from the the Edit/Preferences menu. Since the fall of 2008, iTunes allows/requires you to set such preferences for each individual podcast. Hence, I have two “Here’s How” sections below to reflect the changes.]

[March 22, 2009 Update: Josh Baltzell pointed out in the comments section below that there is a delete option on the iPod Touch and the iPhone. When viewing the episodes list on the device, you can swipe from right to left to bring up a red delete button. While it works (ie: deletes the podcast from the list), unfortunately it does not permanently delete the podcast or result in it being deleted in iTunes after the next sync. Indeed, unless you ‘finish’ the podcast (or fast forward to the end after listen) as instructed below, it will return to the list after the next sync.]

Here’s How- in iTunes 8 (post-Fall 2008)

With iTunes 8, there are no longer universal podcast settings. Rather you set your auto-delete and other preferences for each individual podcast as follows.

• Allow Auto Delete for Each Podcast: First, right click on the podcast that you want to auto-delete and click on the “Allow Auto Delete” item (shown in picture below) from the menu. If the ‘Allow Auto Delete’ option is not available (you will instead see a ‘Do Not Auto Delete’ option) that means auto delete is already permitted for that podcast.

• Change Podcast Settings: With the podcast in question still highlighted, click the “Settings” button at the bottom of the podcast list.

• Keep All Unplayed Episodes: On the resulting Podcast Settings screen, make sure ‘Use Default Settings’ is unchecked. Then  select “All unplayed episodes” from the ‘Episodes to keep:” pull-down menu:

That’s pretty much it. Do this again and again for each podcast.

Now, when you have "finished" listening to/watching podcasts, the next time you sync, if you forced the finish (as discussed below) the play count for that podcast will increment to 1 (indicating it has been played) and the podcast will auto deleted from your iPod and iTunes. Note: Don’t forget to read the ‘Two Minor Gotchas” section below.

Here’s How – Pre Fall 2008 iTunes Versions

For those of you still using older iTunes software, on the "podcasts" tab in the the iTunes Edit/Preferences screen select the Keep: "All unplayed Episodes" (circled in red below).

That’s pretty much it.

Now, when you have "finished" listening to/watching podcasts, the next time you sync, if you forced the finish (as discussed below), the play count for that podcast will increment to 1 and the podcast will be deleted from your iPod and iTunes.

Two Minor Gotchas

1. Need to Force a "Finish":

You’ll notice I put "finished" in quotes above. The reason is because, your being "finished" with it may not be exactly what iTunes needs for this to work. Read on.

In order to make sure that partially listened-to podcasts aren’t deleted before their time, the iPod will only delete the podcast from your iPod when it has been fully listened to/watched. So, if you are 3/4 the way through a podcast (or stop even a few seconds from the end) iTunes considers that podcast not fully listened-to. So it is left in your iPod list for you to continue listening/watching where you left off.

The problem: I usually stop listening to podcasts a couple minutes before the end. I don’t, for example, usually listen to closing outro music or to the podcaster’s goodbyes. So, when I stop and move on to the next podcast iTunes doesn’t consider this to be a fully listened-to podcast, does not increment the play count to ‘1′ and therefore doesn’t automatically delete it.

Solution: When you are done with a podcast, before moving on to the next podcast, use the iPod’s/iPhone’s fast forward/scrubbing function, to zoom to the end of the finished podcast, thereby forcing the play count to increment to 1. This will result in an auto deletion during your next iPod sync.

2. Auto Delete in iTunes Occurs Only After Next Refresh

While the podcast will be deleted from the iPod on the next sync, it will not be removed from the iTunes podcast list until after the next iTunes podcast refresh.

Solution: If you really care, press the "refresh" button in iTunes after syncing. This will force the refresh which will then delete the fully listened-to podcasts. Otherwise, the solution is patience. Assuming your iTunes is set to refresh the podcast list at least once a day, it shouldn’t take more than a day for fully listened–to podcasts to disappear from the iTunes podcast list.

Bottom Line: If you follow the advice above, you’ll never have to manually delete a podcast again.

A Note About Podcasts on AppleTV

I inadvertently discovered the iPod/iTunes auto-delete functionality when I was looking into whether there is an auto-delete function for video podcasts watched on the AppleTV. Having to manually delete them with my current TiVo video podcast solution was starting to annoy me.

The same rules apply to podcasts watched on Apple TV. If you want synced podcast to delete from your AppleTV, fast forward to the end when finished.

Apple Please Give Us a Delete Button

For years now I have wanted a podcast delete button on my iPod/iPhone/AppleTV.  While there is a delete button option on the iPod Touch and iPhone, as of March 23, 2009 there is no permanent way to delete a podcast from these devices (and ultimately from iTunes) and no such function is planned for the iPhone 3.0 software release due out in summer 2009 that I am aware of. Now that we have ‘copy and paste’ its high-time we get a permanent podcast delete function. Don’t you agree?

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